Category Archives for "Guest Blog Posts"

Master your productivity with 11 amazing tools

Master your productivity with 11 amazing tools

With every passing year, it seems clients are expecting more and more from their photographers, which means we may need a lesson in productivity. Kat Dalager (@3etheLTAgency) goes even further and foresees the change of the very word photographer in her “Predictions for 2016“:

“The word ‘photographer’ will change. Maybe it will be ‘image maker’ or ‘content maker’ or ‘capturer.’ Whatever it is, it will reflect the expanded capabilities of the role.”

I agree with her and believe that in order to embrace the ever-increasing roles we find ourselves pushed into, we must become exceedingly efficient in our productivity. 2016 will be the year, where I take that productivity to the next level, integrating the technology, cloud based services, apps and automation software I use in my business.

Here are 11 tools that help me, solve my productivity puzzle:

Salesforce & Evernote

The backbone for this virtual productivity is SalesForce – the CRM that’s been running my business for over 7 years now. Every account, contact and job lives in this cloud based service [learn more about SalesForce here: “I got my head in the cloud (along with all my data)“].

This year is the year where this automation will get flushed out. I’m already using the amazing integration between Evernote and SalesForce, which allows me to attach all job related records automatically. Now any creative brief, handwritten note, job estimate, permit, release, receipt, rental agreement, … is tagged with a job number in Evernote and appears in the digital job folder in SalesForce as if by Magic.

Asana, Zapier & IFTTT

Every job, event and task that get entered in SalesForce automatically creates a counterpart in Asana, via Zappier. Asana is my project management software, where I can split up a job in an actionable To Do list. Every contact that’s added on my phone is automatically entered in SalesForce via IFTTT (IfThisThenThat). Zapier and IFTTT are two amazing automation softwares that enable you to use apps and cloud based services to stay productive.

How to power your gear where there is no power

Power your gear

Tips for the power (hungry) traveler

Remote locations means power must be brought inI love traveling into extremely remote areas on assignment. There’s something about filming in the amazon rain forest, photographing a hidden monastery in a desert wadi or shooting video on a snow-covered airstrip in the Himalayan foothills, that recharges my creativity. On the flip side none of these places have electrical power. That can mean packing in extra batteries or figuring out a way of generating power to run all of your digital devices – from laptops to light meters, from cameras to cell phones.

Solar power your gear

Power a GoPro all day (and longer) with a GoalZero Sherpa 50When I go far off the grid, I rely on solar energy to supply all of my power needs in a portable, yet powerful package. The solar panel I travel with folds up to the size of a paper back book and can charge my  GoalZero Yeti 150 solar generator in about 8 hours of sunshine. This package ran a 2 week documentary film shoot in the peruvian jungle, keeping all my gear charged – including my MacBook Pro I used to download and back up my footage.

Backup power

Since that trip I carry the smaller GoalZero’s Sherpa 50 in each one of my bags. These little battery/inverters can power a GoPro (or two) on a multi-day time-lapse, top off my laptop or charge a couple of batteries (or devices) in the field.

Power tips

Here’s a few tips when planning your next off-the-grid production:

  1. Test your setup at home. In Peru I had planned to use a MacBook Air to download my cards, but found out while testing my set up that it’s USB ports did not provide enough power to run my bus powered ioSafe hard drives. Not something you want to discover when you’re 16 hours from the nearest power grid.
  2. Make sure you have all necessary cables to connect to your power source. You’re not gonna find a USB micro charging cable in the mountains. I keep this Swiss Army USB charger in my bags.
  3. Take some time to research. My color meter and one of my microphones require a 9V battery. I can leave the 9V charger at home, by using these 9V USB rechargeable battery. Yup – you can charge these from any USB power port.
  4. Get the biggest battery. Just one BlueShape USA battery can power my complete video rig; camera, viewfinder, monitor and an LED light. Best of all, instead of wrangling the power requirements of these 4 devices separately, I need just one outlet to recharge it.

For more travel tips check out 7 tips to keep your gear working on the road.


This blog post was first published on the American Society of Media Photographer’s Strictly Business blog. 

I got my head in the cloud (along with all my data)

Cloud based business

How much more productive would you be, if you could …

…automatically answer every online contact request with a branded, personalized email from your company and get an alert to new inquiries via text, email and SMS from the cloud?

…enter each business card you’re handed into your cloud based address book and automatically pull in data from the card owner’s LinkedIn profile?

… see the last activity you had scheduled with that person, the client account associated with him or her and have the personal contact info from your cloud based client database on your screen when you look up a client on LinkedIn?

… automatically trigger the creation of a digital job folder,  add a customized to-do list (based on how you go from prospect to client) to your calendar and create a blank production book in the cloud when a client sends you a job request?

… store all emails, call notes, marketing efforts, past invoices, payments and briefs pertaining to a client account in the cloud, accessible from anywhere in the world?

… control image delivery to your client from your smart phone?

… create an expense report in the cloud just by photographing a receipt?

Sounds to good to be true? Welcome to your business in the cloud.

Def: Cloud based business, means that your data is stored in with an online service. That can be a photograph you are delivering to your client via Photoshelter, contact information for a prospect stored in SalesForce or your production book from the last job including all releases, insurance info and crew details in Evernote

There are lots of systems you can choose from.  Here’s how I use mine…

Cloud based SalesForce CRMMy day begins with my head in the cloud (literally)

The first tab that opens in my web browser is my SalesForce Customer Relationship Management (CRM) System: the heart of my cloud business. It aggregates all client info – some automatically, some from other applications or web services – into one place.

More than just a calendar and address book app, it links everything together, so my client’s personal cell phone number from last year is at my fingertips and I can easily see the last estimate I sent them while I’m on the phone talking about our upcoming project. The digital documents don’t have to be stored in SalesForce – in my case, I use Evernote. 

SalesForce – the center of my cloud universe

SalesForce leads the cloud based CRM space.Here are three channels I use to capture new leads into my SalesForce client database:

The contact form on my website

When a prospective client fills out the contact form on my website, they are actually entering their data into SalesForce, which then sends them an automated personalized email response and notifies me that I have a new lead. All this info is accessible via the web interface or an app on my phone (Read more about it on this Strictly Business article: Quick Tip – Automate).

The subscription button on my blog

I use a MailChimp plugin on my WordPress blog to send all subscriber information straight to SalesForce. That plugin also sends email updates to my subscribers when I publish a new blog post and maintains my mailing list. All day, every day. Don’t have to think about it.

Business cards

I take a photo of the card, Scannable reads the card, saves it to the address book on my phone (pulling in any information that’s not printed on the card from the person’s LinkedIn profile) and adds my new contact to SalesForce. All in about 30 seconds. (Find a link to watch a real-time business card scan at the end of this post).

This photo lives in my Evernote cloud

5 Instagram Mistakes you can’t afford to make

5 Mistakes to avoid on Instagram

“Photographers have a huge advantage on Instagram.  You already have the most important thing for great Instagram content: awesome photos!”
~Sue B. Zimmerman

Last week I got to interview Sue B Zimmerman (@theinstagramexpert) after listening to her on a webinar put on by productivity guru Steve Dotto (@dottotech). Their discussion made me rethink how much attention I pay to my Instagram account.

In case you’ve lived under a rock for the past 5 years, Instagram is an online mobile photo-sharing, video-sharing and social networking service and, as a visual content creator, it’s basically made for photographers.  If you’re not utilizing it, well, let’s just say your missing out on a large market segment. I wrote about the importance of Instagram in getting hired last December on Strictly Business: Why a Strong Brand Online is Worth More Than Your Skill Set.

Within 5 years of its launch Instagram celebrated 400 million users,  placing it in the top 5 US Social Media networks; that is a little misleading, since it’s owned by Facebook. Since Instagram does only one thing, it’s simple to use – but that simplicity can be difficult to use well.

Sue talked to me about the 5 mistakes you can’t afford to make on Instagram:

Instagram Mistake #1: setting your account to private

Mistake #1: Setting your Instagram account to private ensures that no one, but your followers can see what you post.

I made this mistake when I started. Social Media is social so don’t keep your account to yourself.

Sue does recommend that you keep your account set to private, until you write your bio (see mistake #3), post a minimum of 9 fantastic images and/or videos (see mistake #4) and come up with a strong Call to Action (see mistake #5). Once you’ve populated your profile – open your Instagram (IG) to the world! Interact with people, reply to tags, @mentions and shares.

Instagram Mistake #2: using a generic IG avatar

Mistake #2: Using the generic Instagram avatar, will make sure that everyone knows you’re an IG newbie.

Ah, the profile picture. Mistake number 2 is uploading one that has nothing to do with your business. The only way you can do worse is by not uploading anything. Then you get this beauty:
Instagram Avatar

Sue says you should put your smiling face on your account. People want to know who you are (and that they’re following the right instagram account). Make it specific to your brand – it can be your logo, but I agree with Sue, I like to have my face up there. The same goes for your IG your username in your brand. Make it the same as your twitter handle (mine is @photosbydepuhl) or your brand name or your own name. The good news is you can change the username on Instagram.

Instagram Mistake #3: not writing a good bio

Mistake #3: Leaving your bio blank. Or writing a bad one.

Your bio, is the first thing people see on Instagram, so make it easy and tell them something about yourself.  Don’t leave it blank or write something completely irrelevant. (You should set your account to private, until you have a strong bio written.)

True, it’s not easy to write an effective bio in 150 characters. Keep it short, sweet and to the point. Don’t forget you need to include your call to action in here as well (more about that in Mistake #5). This bio is the first impression your making on IG. Make it count.

Instagram Mistake #4: posting everything and the kitchen sink

Mistake #4: Posting photos of everything. Or posting underexposed, blurry, badly composed photos.

The Instagram feed for your business should be just that: photos and videos about your business (not breakfast – unless you’re a food photographer; not cats – unless you’re a pet photographer; not cute kids – unless [say it with me] you create portraits of kids).  If you want to post those images, create a personal Instagram account.

Keep your account focused. Sue says that you should show only the images and posts that build your brand. When someone clicks on your IG feed, your brand should be immediately clear. Remember you can post videos on Instagram, as long as they are under 15 seconds long, like this one:

Include finished photos and behind the scene shots, Sue says it’s important to humanize your IG account.

Instagram Mistake #5: forgetting to add a call to action to your link

Mistake #5: Not writing a strong Call to Action for your link. Not including a link at all is the only way you can make this mistake worse. You get one link on Instagram and one link only. It’s in your bio, so choose it wisely. Once you’ve decided what your want to feature – your website, your blog, your newsletter, Twitter or LinkedIn accounts – don’t just say “Click here.” instead include a strong Call to Action. Read my blog. Join my mailing list. Watch my video. Make that sole, lonely link that IG gives you count!  The one saving grace is that this link – like your username – can be changed.


5 Mistakes you can’t afford to make on Instagram was originally written for “Strictly Business” the blog of the American Society of Media Photographers. 

How to fix the biggest mistake you’re making on Social Media

Sometimes you just want to undo your mistakes

I’ve been on social media platforms for a decade now. Building my LinkedIn profile, updating my Facebook pages, creating photos for Instagram and tweeting a couple tweets a week.

We all are. Twitter’s stream is even called a firehose, simply because there are so many tweets streaming through that social media channel, that no one can keep up with reading what everybody has to say.

The big question

Here’s the big question for a visual content creator: “How do you get your voice heard?” or rather “how do you get your vision seen?” 

In a flood of grumpy cats, internet memes and yesterday’s late show’s video clips – it seems impossible for your visual content to compete.

You’re doing it all wrong

We talk about our gear: do you shoot Nikon or Canon; how do you backup your files; how to create a focus stack or the perfect HDR shot or the favorite piece of gear, or…

STOP IT!

Can I tell you a secret? You’re clients don’t care. They couldn’t care less if you found the perfect RAW processing software (which is Capture One, in case you were wondering).  They aren’t looking for your explanation of what company provides the best services to run your website (I’m partial to Photoshelter myself). Do you really think you got hired, because of that blog post explaining how to get Facebook to take down a copyrighted image or how to power a GoPro for a couple of days for a long time-lapse?

For almost 10 years I’ve been doing just that – and be honest, so have you. We’re targeting the wrong audience – we’re writing about what we want to learn as photographers.  We’re writing for photographers.

I like you guys, but not one of you is going to hire me because of what I’m blogging, tweeting, Facebooking and Instagramming about.  And the people who are looking for a photographer or video creator?  They’re not going to hire me because of those posts, either.

The secret to doing social media the right way

Use social media to put your potential client in a front row seat:

  • Take your client with you. Periscope when you’re scouting a place.
  • Blog about your recent assignment, but talk about how you solved a problem, you’re client is facing.
  • Instagram some behind the scenes shots or have your assistant create a quick behind the scenes video to post on your Facebook page.
  • Tweet a link to your latest customer recommendation on LinkedIn.
  • Share a testimonial video of one of you’re clients recounting why they loved working with you.

You don’t have to stop creating content that other photographers are interested in. It’s great to have Google see you as the expert when it comes to talking about photography, video and marketing, but please spend just as much time on creating content that your potential clients are scouring the web for when they’re looking for the next creative to shoot for them.

Social Media is a powerful platform, but it requires you to know the interests of your audience and what they are willing to spend their time on as well as where that audience is.

________

[This article first appeared on “Strictly Business“, the blog for the American Society for Media Photographers.]

Embrace a ‘No-can-do’ attitude

Embrace No! It's not bad.

Why a “No-can-do attitude” may be the best thing ever

Ahh, the “No-can-do” attitude. It’s your best friend, when it comes to being creative. “Nope, not gonna happen” is music to my ears. “No way! You’re crazy.” I’ll eat up that attitude all day long. “No! That’s a crazy idea.” Love it!

However here’s the rub: No-can-do is great as long as it’s not your attitude, but everybody else’s attitude about your idea. They can say No to your idea as much as they want. It’s you who mustn’t say No, when it comes to your next creative challenge, your next adventure, your next big thing.

Others will say no to what you are trying to do, without giving it a second thought. Want my advice? Ignore them. (More about that in rethink who you listen to.)

You can’t afford to say No

I get it. The unknown is a scary place. Getting ready to do anything for the first time makes all of us nervous. The important thing is not to let that fear immobilize you. (It’s ok for everyone else to be afraid of taking that step, actually it’s beneficial to you, when everyone else is scared of what you’re about to attempt.)

Case in point:

GoPro POV in KretA couple years ago got to film a corporate documentary in Afghanistan. Looking back now, it was one of the most intense and fun adventures I’ve had in a while, but now that the film is finished and has won international awards, been screened a film festivals and was the subject of a TEDx talk, it’s easy to forget than literally everybody I talked with before I went, had said No.
No – I shouldn’t go. No – I was not sane even considering this project. No – I was not going to come back alive. No – they wouldn’t do anything that crazy. No …

No, you don’t have to listen to everybody

You know what?

There were only 6 people, who were willing to listen, willing to give their advice, willing to not dismiss this outright and –in the case of my wife– willing to let me go. Everybody who told me no before the project, now thinks this was one of the best things I’ve done. Funny how their no turned into a yes.

You know what I’ve learned? Almost everybody can give you the wrong advice – that’s easy. Very few people will take the time to listen and think through an opportunity with you and help you ascertain if it’s a risk worth taking.

No was not in their vocabulary

Can you guess why I listed these people the credits of “On Wings of Hope?”

Let me thank my heroes here again: Thank you Jacomina, Judge, John, Hugo, Scott and Jerry. You guys saw the YES, where everyone else saw no.

How to push through the No in your head

That “No” you hear in your head or feel in your gut, is your experience going into self-preservation mode. It’s far less risky to not try something new, but it’ also far more boring and less exciting. Without risk there is no reward. Now there are times that you should listen to that little voice screaming NO! Actually every time the action you’re about to take involves serious risk, you should probably listen, however how much risk you’re comfortable taking, is up to you and in direct proportion to the potential gain.

Don’t use this feeling as an excuse though, live on the edge of your comfort zone – preferably on the outside edge. Push yourself to try something you’ve never done before. Carefully weigh the risk and the potential reward, find some heroes that can are willing to see the past all the naysayers and follow your dream.

 

If you’re looking for some practical advice on how to reduce risk, how to quiet that ‘No!’ in your head, check out the ultimate cheat sheet on taking risk.

[This post was written for ASMP’s Strictly Business blog.]

5 questions to answer before building your team

A team is good

There are hundreds of posts written on the importance of personal work, testing out new techniques and developing new concepts. Stepping out of your comfort zone is probably the most important part of becoming a better photographer, filmmaker or creative person. This week I know that my fellow ASMP photographers will be writing posts, that are brimming with wisdom about the ins and outs of how to set up tests, who owns the rights to the images, what you do if someone doesn’t deliver what they’ve promised, ect.

However before you can do any of that, you need to find people to team up with, you’ll need a few good men (and women). As an aside, if you’re thinking about getting into motion, you’re gonna have to learn to collaborate anyway – even though photographers can go at many assignments solo, it is much more difficult to make even a short film alone. Here’s how to build your team:

Who to look for:

Look for people, who love what they’re doing and who love what you’re doing. Those that want to be part of your team, because they believe in your project or are curious to work out the kinks of a new technique. Work with people who are better than you–much better.

I was editing ‘On Wings of Hope’ a few years ago and showed a sound engineer and composer friend of mine some of the raw footage: “I want to be a part of this project” he tells me, because he believed in the purpose of the movie. He’s the guy that ended up writing the soundtrack for the film [Full disclosure I did pay him for 3 years of exclusive rights to the music, but I paid him a lot less than he would charge on a commercial project.]

Where to look for collaborators:

You know the best place I find people who want to learn new things and improve their skill set? At workshops, seminars and classes. I’ve produced some masterclasses with others, such as Phillip Bloom, Nino Leitner, Sebastian Weingärtner, … I’ve volunteered at seminars with Vincent Laforet, Shane Hurlbut, … I’ve taught workshops on photography, branding, video, ect. on my own.

It doesn’t matter where the location is, who the audience is or how much money they’ve spent; I always find a handful of people who love to do more and have worked with countless participants on tests, personal work or regular gigs.

Another great place to find team members is on set, people you work with on your pursuits, their productions, other people projects. Always work with the best people you can afford on your commercial shoots, who know’s maybe they’ll help you on your next idea.

What to look for in team members:

Be on the look out for people who share